Privacy Statement

Notes on Data Protection and Privacy Policy

The editorial team of Comparative Population Studies (CPoS) considers the protection of personal data to be a very serious matter. We are thus committed to protecting your privacy and fully adhere to the data protection provisions. With these notes we also fulfil our information obligations regarding the collection of personal data, which are laid down in Article 13 of the European Union’s General Data Protection Regulation (GDPR).

This privacy policy refers to the website www.comparativepopulationstudies.de

CPoS is published by the Federal Institute for Population Research. The general privacy policies of the institute can be found here: https://www.bib.bund.de/EN/Service/Privacy/privacy.html

Personal user data will be stored on a server at Freie Universität Berlin, Kaiserswerther Str. 16-18, 14195 Berlin, Germany. The Freie Universität Berlin is the respective data recipient according to the General Data Protection Regulation (GDPR).

Personal Data

Personal information is information that can be used to identify you. This includes information such as your name, postal or IP address (if not anonymized), telephone number, and e-mail address, but not information that is not associated with your identity (such as anonymous log files in which the used browser types are logged).

We store your data only at your request and to the extent needed (for example, for registration as an author, reader or reviewer) or for data backup. The specific use of such data is indicated in the respective context in this privacy statement.

When we collect and utilize personal data, we confine ourselves strictly to what is technically necessary and permitted by law. We collect and use personal data only with your prior consent or where allowed by law. It is important to us that you understand why we collect data and what we use them for. More information can be found below.

We collect information from you when you access the above-named domain. For purposes of identification and tracking unauthorized access attempts to this domain as well as for purposes of optimization of web-based services in connection with the use of the web pages of the above-named domain, user data are stored and used to create anonymous access statistics. This information is collected automatically when entering our website. It serves the provision of the website in fulfilment of our public duties, Article 6 (1) lit. e) of the General Data Protection Regulation (GDPR).

The following data processing may occur when entering this website:

Use of Cookies

Like other organizations, we use so-called cookies. Cookies are small files that are stored in special filed directories on your computer (unless you block them) and collect data. Information about your visit to our website can be stored in cookies. Our cookies do not contain personal data (such as IP addresses or login data), but rather only anonymous session IDs. Some of the cookies we use will remain on your computer so that our web server can recognize your computer the next time you visit. Most browsers (Internet Explorer, Firefox, Opera, etc.) are set by default to accept cookies. You can set your browser to reject cookies or request a confirmation from you. However, if you disable or reject cookies, it is possible that you will not be able to use certain features of the website. Cookies are required to maintain a login session in PKP applications. The legal basis for the processing of personal data using cookies is Article 6 (1) lit. e) of the General Data Protection Regulation (GDPR).

Usage Statistics Information

In order to be able to analyse usage and impact of our journal and the published articles as well as optimization of web-based services, we collect and log access to the journal’s homepage, issues, articles, galleys and supplementary files. In the process all data is anonymised. No personal information is logged. IP addresses are logged and are then automatically anonymised by being hashed (using SHA 256) in combination with a secure 64 characters long salt that is automatically randomly generated and overridden on a daily basis. Therefore IP addresses cannot be reconstructed.

The following information is collected next to the anonymised IP addresses:

  • Access type (i.e. administrative)
  • Request time
  • Requested URL
  • HTTP status code
  • Browser

The collected data is only used for evaluation purposes mentioned in this privacy statement. IP addresses are neither assigned to registered nor to non-registered users of the website. It is technically impossible to trace a specific set of data to a specific IP address.

If you wish you can opt-out of the data collection process. By clicking the opt-out button, you can actively decide against participating in the statistical analysis. When clicking the opt-out button a cookie is being created on your system to store your decision. If the privacy settings of your browser lead to cookies being automatically deleted you will have to opt-out again the next time you access this website. The cookie is only valid for one browser. If you use a different browser, you will have to opt out again. No individual information is stored within this cookie. This cookie lease is valid for one year after your last access.

Opt-Out – Link

Please bear in mind that general server logs are not affected by your decision to opt-out of the detailed evaluation process because they are crucial for operating this website.

Inquiries (via our contact address)

If you – for example as a librarian – send your inquiry via email or contact us via telephone we will store your data given in our customer management system in order to be able to answer your questions. The legal basis for the processing of personal data using a customer management system is the fulfilment of our public duties, Article 6 (1) lit. e) of the General Data Protection Regulation (GDPR).

Registering a User Account (as reader or author)

In addition to purely using our website as research base, we also offer the opportunity to register as reader or author.

The minimal required data for user registration is: first name, last name, affiliation, country, email address, username, and a password. Data of your user account are stored electronically and will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose.

The basis for processing your data for these purposes is the given consent (Article 6 (1) lit. a) of the General Data Protection Regulation (GDPR)). You have the right to revoke your consent in data processing at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

If you choose not to validate your account, the entered information will not automatically be deleted. In order to delete an account completely, please contact the editorial team at cpos@bib.bund.de. Please note that data backups are stored at Freie Universität Berlin (see https://www.zedat.fu-berlin.de/Backup/Home for details) for 3 months, deleted data might thus be stored for 3 months. It is technically impossible to delete individual user data from backups because of its storage on tapes. Users can access and change their personal data (except the username) in their account.

By asking to be notified of new publications and announcements during the registration process you have given a separate consent (Article 6 (1) lit. a) of the General Data Protection Regulation (GDPR)) to the inclusion into mailing lists. You also have the right to revoke this consent at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

If you want to make a submission, you need to register as author first. Your user data will then allow for editorial communication between authors, editors and reviewers. Please note that during the editorial process workflow data such as submitted documents, events (event log), decisions (such as reviewer recommendations) and emails (email log) are stored and processed.

Submitting authors are also asked to enter full names and email addresses of all of their co-authors. When providing co-authors contact details you declare to have received their consent in data processing.

Co-authors do not have their own account during the editorial process and will only be contacted by the editorial team once their manuscript is submitted, an editorial decision is made, the manuscript is published, or misconduct is suspected. Author and co-author names (and affiliations) are displayed publicly alongside published manuscripts. Email addresses are not published on the website, but author contact data is included in the downloadable manuscript file as provided and approved by the authors. The rights mentioned below also apply to the co-author(s).

Transmission of Personal Data to Third Parties and Erasure of Personal Data

This journal’s editorial team uses the stored data to guide our work in publishing and improving CPoS.

Data that will assist in developing our publishing platform (Open Journal Systems) may be shared with its developer, the Public Knowledge Project (PKP), but only in an anonymized and aggregated form, with appropriate exceptions such as article metrics.

Metadata of published manuscripts including author names are shared with third parties for DOI registration and for indexing of published content in scholarly databases such as Scopus, DOAJ, ProQuest and the like. Apart from that, the personal data will not be shared by CPoS nor will it be used for purposes other than those stated here.

Data will be stored for the purposes stated in this data protection statement and will be deleted if storage is no longer necessary for the purposes mentioned above, Article 17(1) of the General Data Protection Regulation (GDPR).

Rights of Individuals

According the General Data Protection Regulation (GDPR) and provided that the conditions mentioned therein are met, you have the following rights regarding your personal data:

  • Right of access (Article 15 GDPR)
  • Right to rectification (Article 16 GDPR)
  • Right to erasure (Article 17 GDPR)
  • Right to restriction of processing (Article 18 GDPR)
  • Right to data portability (Article 20 GDPR).
  • Right to object to processing of personal data (Article 21 GDPR)

If you believe there has been a breach of the data protection provisions, you also have the right to lodge a complaint with a data protection supervisory authority (the Federal Commissioner for Data Protection and Freedom of Information, Husarenstrasse 30, 53117 Bonn, Germany) about processing of your personal data by us (Article 77 GDPR).

 

Contact details of the responsible body

Federal Institute for Population Research, represented by the director

Prof. Dr. Norbert F. Schneider

Friedrich-Ebert-Allee 4

65185 Wiesbaden, Germany

Phone: +49 (0)611 75 2235

E-Mail: post@bib.bund.de

De-Mail: kontakt@bib-bund.de-mail.de

 

Contact details of the data protection officer

Data protection commissioner of the Federal Statistical Office

65180 Wiesbaden, Germany

Phone: +49 (0)611 75 3929

Fax: +49 (0)611 75 3972

E-Mail: datenschutzbeauftragter@destatis.de

 

Given the constantly occurring changes on the Internet, especially with regard to technology and also the relevant legislation, we reserve the right to amend our privacy policy from time to time, if needed. Therefore we recommend that you occasionally re-read this privacy statement.

 

Wiesbaden, Germany, February 2020